Privacy Policy
Last Updated: January 4, 2026
Your Privacy Matters: Intellinome LLC ("Intellinome," "we," "us," or "our") is committed to protecting your privacy and providing transparency about how we collect, use, and protect your personal information.
1. Introduction
This Privacy Policy explains how Intellinome collects, uses, shares, and protects information about you when you use our research publication platform.
By accessing or using Intellinome (the "Service"), you agree to this Privacy Policy. If you do not agree, please do not use our Service.
2. Information We Collect
2.1 Information You Provide Directly
When you create an account or use our Service, you provide:
- Account Information: Name, email address, password (encrypted), ORCID iD
- Profile Information: Institution, position, research interests, biography, profile picture, website
- Research Content: Papers, abstracts, negative results, methodologies, experimental data, comments, reviews
- Payment Information: Billing address, payment method details (processed securely by Stripe)
- Communications: Messages sent through our contact forms, support tickets, or direct communications
2.2 Information Collected Automatically
When you use our Service, we automatically collect:
- Usage Data: Pages viewed, features used, time spent, search queries, download history
- Device Information: IP address, browser type, operating system, device type
- Cookies and Tracking: Session cookies, authentication tokens, preference cookies
- Log Data: Access times, error logs, referral URLs
2.3 Information from Third Parties
- ORCID: ORCID iD, public profile information, email address
- Repository Data: Public research from Zenodo, Figshare, arXiv, OSF, etc.
- Payment Processors: Transaction confirmation from Stripe
3. How We Use Your Information
3.1 Core Service Delivery
- Provide, maintain, and improve the Intellinome platform
- Create and manage your account
- Authenticate your identity and secure your account
- Process and display your research publications
- Enable search and discovery of research content
- Facilitate peer review and commenting features
- Generate DOIs for your unpublished research
3.2 AI and Machine Learning Features
We use your data to power AI-driven features:
- Semantic search and paper discovery
- Methodology safety analysis
- Replication probability scoring
- Journal acceptance prediction
- Grant proposal risk assessment
- Cross-domain pattern recognition
- Failure taxonomy classification
Important: All AI models and algorithms are proprietary. We do not sell or share your data with third-party AI training services. Your research content is processed internally only.
3.3 Communication and Support
- Send transactional emails (account verification, password resets, notifications)
- Respond to your inquiries and support requests
- Send important updates about the Service
- Send optional newsletters and research updates (only if you opt-in)
3.4 Analytics and Improvement
- Analyze usage patterns to improve features
- Monitor performance and diagnose technical issues
- Conduct research on scientific publication trends
- Generate aggregate, anonymized statistics
3.5 Legal and Security
- Prevent fraud, abuse, and security incidents
- Enforce our Terms of Service
- Comply with legal obligations
- Protect our rights and property
4. How We Share Your Information
4.1 Public Information
The following information is public by default:
- Your name, institution, and research interests (on your public profile)
- Papers you publish or upload (unless marked private)
- Comments and reviews you post publicly
- Your reputation score and badges (if applicable)
4.2 Service Providers
We share information with trusted third-party service providers who help us operate our Service:
| Service Provider | Purpose | Data Shared |
|---|---|---|
| Vercel | Hosting and deployment | All platform data (encrypted) |
| Supabase (PostgreSQL) | Database storage | User data, research content |
| Cloudflare R2 | File storage | PDFs, images, documents |
| Stripe | Payment processing | Billing information, transaction data |
| OpenAI | AI processing (internal only) | Text for analysis (not stored by OpenAI) |
| Resend | Email delivery | Email address, name |
| Sentry | Error monitoring | Error logs, performance data |
4.3 Legal Requirements
We may disclose your information if required by law or in response to:
- Valid legal process (subpoena, court order)
- Government or regulatory requests
- Protection of our rights, property, or safety
- Detection or prevention of fraud or security issues
4.4 Business Transfers
If Intellinome is involved in a merger, acquisition, or sale of assets, your information may be transferred. We will notify you before your information becomes subject to a different privacy policy.
4.5 What We Do NOT Share
- We do NOT sell your personal information to third parties
- We do NOT share your private research with anyone without permission
- We do NOT provide your email to advertisers or marketers
- We do NOT train third-party AI models with your data
5. ORCID Authentication
5.1 What is ORCID?
ORCID (Open Researcher and Contributor ID) is a unique identifier for researchers. When you sign in with ORCID, you authorize Intellinome to access:
- Your ORCID iD
- Your public profile information
- Your email address
5.2 How We Use ORCID Data
- Verify your identity as a researcher
- Pre-populate your Intellinome profile
- Link your publications to your ORCID record
5.3 ORCID Permissions
You can revoke Intellinome's access to your ORCID at any time through your ORCID account settings.
6. Your Rights and Choices
6.1 Access and Correction
- Access your personal information
- Update or correct inaccurate data
- Export your data
6.2 Privacy Controls
- Profile Visibility controls
- Paper Privacy settings
- Email Preferences
- Search Visibility
6.3 Data Deletion
You can request deletion of your account and data via Settings. We delete personal data within 30 days.
6.4 GDPR Rights (EU Users)
If you are in the European Economic Area (EEA), you have additional rights under GDPR:
- Right to Access: Request a copy of your data
- Right to Rectification: Correct inaccurate data
- Right to Erasure: Request deletion ("right to be forgotten")
- Right to Restrict Processing: Limit how we use your data
- Right to Data Portability: Receive your data in a portable format
- Right to Object: Object to certain processing activities
- Right to Withdraw Consent: Withdraw consent at any time
To exercise these rights, contact us at privacy@intellinome.ai.
6.5 CCPA Rights (California Users)
If you are a California resident, you have rights under the California Consumer Privacy Act (CCPA):
- Know what personal information we collect
- Request deletion of your personal information
- Opt-out of the sale of your information (we do not sell your data)
- Non-discrimination for exercising your rights
7. Data Security
7.1 Security Measures
- Encryption: Data encrypted in transit (TLS/SSL) and at rest
- Password Security: Hashed using bcrypt
- Access Controls: Role-based access, MFA for admins
- Regular Audits: Security assessments and testing
- Monitoring: Real-time threat detection
- Backups: Encrypted backups with disaster recovery
7.2 Data Breach Response
In the event of a breach, we will notify you within 72 hours, describe the breach, outline mitigation steps, and provide recommendations.
8. Cookies and Tracking Technologies
8.1 Types of Cookies We Use
| Cookie Type | Purpose | Duration |
|---|---|---|
| Essential Cookies | Authentication, security, session management | Session or 30 days |
| Preference Cookies | Remember your settings and preferences | 1 year |
| Analytics Cookies | Understand how you use our Service | 2 years |
8.2 Managing Cookies
You can control cookies through your browser settings:
- Block all cookies (may affect functionality)
- Delete existing cookies
- Accept cookies from specific sites only
9. Data Retention
9.1 How Long We Keep Your Data
- Account Data: Until you delete your account or after 2 years of inactivity
- Published Research: Indefinitely (for scientific record and DOI persistence)
- Transaction Records: 7 years (legal and tax requirements)
- Log Data: 90 days
- Support Communications: 3 years
9.2 Account Deletion
When you delete your account:
- Your personal information is permanently deleted within 30 days
- Published papers may remain for scientific integrity (with attribution removed)
- Some data may be retained in anonymized form for analytics
10. Children's Privacy
Intellinome is not intended for users under the age of 13. We do not knowingly collect personal information from children under 13. If we discover that we have collected information from a child under 13, we will delete it immediately.
If you are a parent or guardian and believe your child has provided us with information, please contact us at privacy@intellinome.ai.
11. International Data Transfers
Intellinome is based in the United States. If you access our Service from outside the U.S., your information may be transferred to, stored, and processed in the United States or other countries where our service providers operate.
We ensure appropriate safeguards are in place for international data transfers, including:
- Standard Contractual Clauses (SCCs) approved by the European Commission
- Adequacy decisions for certain countries
- Your explicit consent where required
12. Third-Party Links
Our Service may contain links to external websites, repositories, or services (e.g., ORCID, DataCite, institutional repositories). We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies before providing any information.
13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. When we make significant changes, we will:
- Update the "Last Updated" date at the top
- Notify you via email (if you have an account)
- Display a prominent notice on our website
- Request your consent if required by law
Your continued use of the Service after changes take effect constitutes acceptance of the updated Privacy Policy.
14. California "Do Not Track" Disclosure
Intellinome does not currently respond to "Do Not Track" (DNT) signals from web browsers. We do not track users across third-party websites for advertising purposes.
15. Contact Us
Questions or Concerns?
If you have questions about this Privacy Policy or how we handle your data, please contact us:
Email: privacy@intellinome.ai
Data Protection Officer: dpo@intellinome.ai
Response Time: We will respond to your inquiry within 30 days (or 72 hours for GDPR requests).
16. Legal Basis for Processing (GDPR)
For users in the EEA, our legal bases for processing your information are:
- Contract: Processing necessary to provide our Service
- Consent: Where you have given explicit consent
- Legitimate Interests: Improving our Service, security, fraud prevention
- Legal Obligation: Compliance with applicable laws
Effective Date: This Privacy Policy is effective as of January 4, 2026.